Sharepoint+Long+Directions

=Opening One Note Notebooks with Sharepoint=

Opening a One Note Notebook in Sharepoint (yours, your colleagues, or when a student opens yours) Go into One Note

Go to File and then Open

Click on Browse to tell One Note where to go and find the Notebook you want.

* Type [] at the top. * Hit ENTER on your keyboard. * Double click on the folder where the workbook is stored (Student, Faculty or Public)

Find the folder you are looking for and double click on it.

You may have to double click on other folders to drill down to the folder with the file you want.

Once you get to the Notebook you want, double click on it to open it.

If there is an Open Notebook file, click to open. If there is not a file called Open Notebook, click on any file with the One Note icon to open the Notebook.



The Notebook will open in One Note. Hover your cursor over the Notebook to see the location where it is stored. In this example, the Notebook is stored in the Math 6 folder under the MS Math folder under the Public folder. If I make changes in One Note and I am a teacher, this original notebook will reflect changes. If I am a student, this is a Read Only Notebook and I can look at it but not make changes.

=Copying One Note Notebooks with Sharepoint= Now that I have opened a Notebook, I may want to make a copy. If I am a student, I will open my teacher's Notebook and make a copy that will become mine so I can work in the Notebook.

Right click on the Notebook you want to copy into your Sharepoint folder and choose Properties.

Change the name of the Notebook at the top as needed and click on Change Location.

Type [] at the top and double click on folders to find yours.



When you are inside your folder, your name will appear at the bottom beside Folder Name. Click Select.

One Note will process for a minute and you will get a couple of messages. Click OK when prompted. Now when you hover over the Notebook, you will see it is in your folder in Sharepoint, so you have a copy. When you make changes in your copy, no other copy is affected.

=Students Seeing Updates to Teacher Notebooks=

Students will need to see your One Note Notebook so that as you update it, they will be able to see the updated pages. With your notebook open in One Note, students will be able to Copy pages into their Notebook.

Repeat the steps under **Opening One Note Notebooks with Sharepoint** for your students to open your notebook. This time, however, students will not change the name or location of your Notebook. Instead, they will leave it open in their One Note. Now they will have a copy of your Notebook renamed with their name (or however you prefer for them to name the Notebook) and your Notebook. Their copy of your Notebook will be in their folder on Sharepoint and they can edit this copy. Your actual Notebook will be open in their One Note as well, but it will only be read only. They will be able to read your Notebook and copy pages from your Notebook into their copy of the Notebook. As you make updates in your Notebook, students will automatically see the changes when they view your Notebook open in their One Note.



Students will find the pages you add to your Notebook and they can copy and paste them into their Notebook. See the example below.

Below is the Student Notebook called "Dungan Ben Math 6" looking at a section called "Statistics" and all the pages within this section.

Above is the Teacher Notebook called "Math 6" looking at a section called "Statistics" and all the pages within this section. The teacher has updated her Statistics section to include completed notes and homework answers after going over the section with her class.

Below the student is copying Completed notes from his teacher's notebook to his notebook . The student will right click on the file to copy (Completed Notes in this example) and choose Move or Copy.

The student will scroll down until they find their Notebook under All Notebooks.

The student will click on the plus beside their Notebook (Dungan Ben Math 6 in this example) and click on the section where the copied page will go (Statistics in this example.) Then the student will click on **Copy** (they cannot Move since the page is in the teacher's Notebook which is Read-Only).

The student will click on their Notebook, the section where they copied the page, and they will see the newly copied page.

Students can repeat the process for the other page, Answers Homework, to copy that page into their Notebook.