Sharepoint

toc =The Overview: Thinking Through Using One Note with Sharepoint= We have been saving our One Note Notebooks on our hard drives under My Documents\One Note Notebooks. Some of you may have been saving them on the network and have experience sharing One Note Notebooks through our network. We are moving to Sharepoint because this allows us to save files of any type to a file management system that can be accessed through the Internet, so we don't have to be at school or use VPN to access files, and neither do students.

So, think of Sharepoint as a web based version of the File Explorer where you can look through My Document, Pictures, etc. You will be uploading files to Sharepoint so that you can easily share them regardless of whether you are at home or work.

Sharing One Note files offers great advantages. Here's the overview of how sharing can be used. Some of you already do this.
 * 1) Students have a Read Only copy of your One Note Notebook for your class. They can see changes/additions as they happen. They can copy these pages, sections, etc. into their notebook. YOU DON'T HAVE TO POST ANYTHING!
 * 2) If you choose, you can have their One Note Notebook open in your One Note. This way, you can look at their work anytime. You can grade directly in their One Note Notebook.

Setting the students up One Note has 2 components:
 * 1) They need a One Note Notebook for your class that is their version in which they can type, write, etc. This may be created from scratch at the beginning of the year or you may have them set up a copy of yours that you have created for student use.
 * 2) They need to have the Teacher's One Note Notebook open in their One Note so they can see the updated information as you make changes or additions.

=Recognizing Where One Note Notebooks are Stored=

Hover your cursor over any Notebook to see the location where it is stored. In this example, the Math 6 etext Notebook is stored in the Math 6 folder under the MS Math folder under the Public folder in Sharepoint.

=Setting up Student One Note Notebooks=

Setting up a Notebook from Scratch
Go into One Note.

Click on the File menu and choose New.

Click on Network. Name the Notebook however the teacher determines. Click on Browse.




 * Type [] at the top.
 * Hit ENTER on your keyboard.
 * Double click on Student.

Double click on your class.

Double click on your name (Student's name).

Double check name and location. Choose **Create Notebook**.



Copying a Teacher Notebook and Saving as the Student Notebook
Teachers will use **Copy Link to Notebook** in the right click menu on the Notebook they want to share with students. See the directions below on Using Links.

Once the student has clicked on the link for the teacher One Note Notebook, it will appear in their One Note. The student will need to rename and change the location for this notebook in order to have a copy in their folder that they can edit.

The student will right click on the Teacher's Notebook and choose Properties.

Change the name of the Notebook at the top as needed and click on Change Location. **Tip**: **Changing the Display name will change the name of the Notebook in One Note, but not in Windows Explorer/Sharepoint.**


 * Type [] at the top.
 * Hit ENTER on your keyboard.
 * Double click on Students.

Double click on your class.

Double click on your name (Student's name).

Once in your folder (the Student's folder), click OK and a copy of the Teacher's Notebook will be in the student's folder. The Notebook will now have the new name and will be the Student's notebook to edit by the student.

= Using Links to Share One Note Notebooks = Once your One Note Notebook is set up for student use, or students have set up a One Note Notebook themselves, a fast way to share it is by emailing or posting on FinalSite the link to your One Note Notebook. Sharing with links not only allows you as the teacher to share your Notebook with students so they can see when you add or change material in your One Note Notebook, but this also allows teachers to have their students' Notebooks in their One Note for ease in keeping up with student work. The overall idea is anyone can right click on a Notebook and choose **Copy Link to Notebook**. As long as the Notebook is stored in Sharepoint, the link that is then pasted and shared will lead to the shared Notebook (student or teacher Notebook), adding it to the list of Notebooks in One Note.



Once you choose Copy Link to Notebook, the link is available to be pasted wherever you would like. You won't be able to tell you have copied the link until you use your paste command, Ctrl + V. You can paste the link to the notebook in an email and send it your kids, or put it in Finalsite along with any other links they may use in your class for ease of use.

=Students Using Updates to Teacher Notebooks=

Students will need to see your One Note Notebook so that as you update it, they will be able to see the updated pages. With your notebook open in One Note, students will be able to Copy pages into their Notebook.

Repeat the steps under ** Using Links to Share One Note Notebooks **for your students to open your notebook. Now they will have a their Notebook (either a copy of your Notebook renamed or a Notebook they started from scratch) and your Notebook. Their copy of your Notebook or the new Notebook they created will be in their folder on Sharepoint and they can edit this copy. Your actual Notebook will be open in their One Note as well, but it will be Read Only. They will be able to read your Notebook and copy pages from your Notebook into their student version of the Notebook. As you make updates in your Notebook, students will automatically see the changes when they view your Notebook open in their One Note.



Students will find the pages you add to your Notebook and they can copy and paste them into their Notebook. See the example below.

Below is the Student Notebook called "Dungan Ben Math 6" looking at a section called "Statistics" and all the pages within this section.

Above is the Teacher Notebook called "Math 6" looking at a section called "Statistics" and all the pages within this section. The teacher has updated her Statistics section to include completed notes and homework answers after going over the section with her class.

Below the student is copying Completed notes from his teacher's notebook to his notebook . The student will right click on the file to copy (Completed Notes in this example) and choose Move or Copy.

The student will scroll down until they find their Notebook under All Notebooks.

The student will click on the plus beside their Notebook (Dungan Ben Math 6 in this example) and click on the section where the copied page will go (Statistics in this example.) Then the student will click on **Copy** (they cannot Move since the page is in the teacher's Notebook which is Read-Only).

The student will click on their Notebook, the section where they copied the page, and they will see the newly copied page.

Students can repeat the process for the other page, Answers Homework, to copy that page into their Notebook.

=Other Information=

Opening One Note Notebooks with Sharepoint
Opening a One Note Notebook in Sharepoint (yours, your colleagues, or when a student opens yours)

Go to File and then Open

Click on Browse to tell One Note where to go and find the Notebook you want.


 * Type [] at the top.
 * Hit ENTER on your keyboard.
 * Double click on the folder where the workbook is stored (Student, Faculty or Public)

Find the folder you are looking for and double click on it.

You may have to double click on other folders to drill down to the folder with the file you want.

Once you get to the Notebook you want, double click on it to open it.

If there is an Open Notebook file, click to open. If there is not a file called Open Notebook, click on any file with the One Note icon to open the Notebook.



The Notebook will open in One Note. Hover your cursor over the Notebook to see the location where it is stored. In this example, the Notebook is stored in the Math 6 folder under the MS Math folder under the Public folder. If I make changes in One Note and I am a teacher, this original notebook will reflect changes. If I am a student, this is a Read Only Notebook and I can look at it but not make changes.

= = When you are inside your folder, your name will appear at the bottom beside Folder Name. Click Select.

One Note will process for a minute and you will get a couple of messages. Click OK when prompted. Now when you hover over the Notebook, you will see it is in your folder in Sharepoint, so you have a copy. When you make changes in your copy, no other copy is affected.

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